While reviewing the month expenses, I noticed that the maintenance and repair account was already over budget. My instinct is to check the details of the account and see where exactly we spend all that money. I click on the right option, but I did not get the information I needed, why? Because we spend millions of dollars on an enterprise resource planning software and then spend a couple of thousands to buy a computerized maintenance management system to manage all maintenance expenses.
This is not the only case of redundancy on computerized systems or applications that we have. We had at least another four different applications that we used instead of that very powerful, very expensive enterprise resource planning software. The result is digital clutter, and confusion and of course a lot of frustration.
Every time you need information or need to do something, the first question is, where? what application I need to use? You will think that the answer to this question is intuitive, that you don’t need to think about it but whoever work ten plus hours a day, know that at some point you are so tired you don’t even remember what you meant to do, much less how to do it. To be able to reach out those applications faster, we save shortcuts on our desktop. Now we have so many of those icons on the desktop that your brain become as slow as your computer trying to find out the one you need out of all that clutter. With multiple programs, it comes multiple user names and passwords which of course you never remember which one is the right one for each application.
We are busy the entire day, are we productive? We need to find ways to remove all that clutter and focus on the important things. Maybe there is not much that we can do to convince our corporate office to maximize the use of a couple of applications and get rid of others but definitely there are a lot of things that we can do to deal with our self-inflicted clutter. In the next posts I will discuss what we can do to deal with digital clutter and other kinds of clutter in our office.